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Payment & ReceiptPayment & Receipt

How to reach itVouchers tab›Multi-Receipt / Multi-Payment (grid) or Receipt / Payment (bill-by-bill)

इसे कहाँ पाएँVouchers tab›Multi-Receipt / Multi-Payment (grid) or Receipt / Payment (bill-by-bill)

OverviewOverview

Receipt records money coming in from a customer; Payment records money going out to a supplier or for an expense. You choose the mode (cash or a specific bank) and enter the amount against each party.

Receipt customer से आने वाला पैसा record करता है; Payment supplier को या किसी expense के लिए बाहर जाने वाला पैसा record करता है। आप mode चुनते हैं (cash या कोई खास bank) और हर party के सामने amount डालते हैं।

Why it mattersयह क्यों ज़रूरी है

Keeps everyone's balance current — you always know who has paid and who still owes.हर किसी का balance current रखता है — आपको हमेशा पता रहता है कि किसने pay किया और किस पर अभी बाकी है।

In detail

A Receipt is money coming in (a customer pays you); a Payment is money going out (you pay a supplier or an expense). The account at the top — cash or a specific bank — is the mode: it's where the money physically moved. Each line below is the party and the amount.

There are two entry styles: a fast cash-book grid for quick cash entries (many parties in one screen, with a live running balance), and a classic screen for when you need cheque / instrument number and date. Both post straight to the ledgers and update balances immediately.

Step by step

Open it — Vouchers tab → Multi-Receipt / Multi-Payment (the fast grid), or Receipt / Payment (the bill-by-bill screen).
Set the Date and pick the Cash Ledger (the cash box or bank account — the mode) and the Type.
For each line: pick the party, type a narration, and enter the amount under Amt Receipt (in) or Amt Payment (out).
For a cheque, use the classic screen and add the Instrument No. and its date.
Watch the running Closing balance update; press Ctrl+S to save.

Field	What to enter / why
Cash Ledger	The mode — where money moved (cash box, or a bank).
Type	Receipt (money in) or Payment (money out).
Account (per line)	The party or head the money is from / to.
Amt Receipt / Amt Payment	The amount in or out on that line.
Instrument No. + Dated	Cheque / UPI reference and its date (classic screen).
Narration	A note for the entry.

Example

Recording a receipt. Sharma Traders pays ₹50,000 by cheque into your HDFC bank. Open Receipt, mode = HDFC Bank, line: Account = Sharma Traders, Amt Receipt = 50,000, Instrument No. = the cheque number → Save. Sharma's outstanding drops by ₹50,000 and the bank balance rises.

Tip

To apply a receipt against specific unpaid bills, use the Adjustment function after posting (see Features → Bill-by-Bill).

Tip

The mode (cash vs which bank) is also the MOP — it drives the day-end cash/bank tally (Features → MOP).

Watch out

Receipt vs Payment is decided by the Type / Series — the wrong one records money in the wrong direction.

विस्तार से

Receipt यानी अंदर आता पैसा (customer आपको pay करता है); Payment यानी बाहर जाता पैसा (आप किसी supplier या expense का भुगतान करते हैं)। ऊपर वाला account — cash या कोई खास bank — mode होता है: यानी पैसा असल में कहाँ से move हुआ। नीचे की हर line party और amount होती है।

दो entry style हैं: quick cash entries के लिए एक fast cash-book grid (एक ही screen में कई parties, live running balance के साथ), और जब आपको cheque / instrument number और date चाहिए तब के लिए एक classic screen। दोनों सीधे ledgers में post होते हैं और balances तुरंत update कर देते हैं।

Step by step

इसे खोलें — Vouchers tab → Multi-Receipt / Multi-Payment (fast grid), या Receipt / Payment (bill-by-bill screen)।
Date set करें और Cash Ledger चुनें (cash box या bank account — यानी mode) और Type।
हर line के लिए: party चुनें, narration लिखें, और Amt Receipt (अंदर) या Amt Payment (बाहर) में amount डालें।
Cheque के लिए classic screen use करें और Instrument No. तथा उसकी date डालें।
running Closing balance update होते देखें; save करने के लिए Ctrl+S दबाएँ।

Field	क्या डालें / क्यों
Cash Ledger	mode — पैसा कहाँ move हुआ (cash box, या कोई bank)।
Type	Receipt (पैसा अंदर) या Payment (पैसा बाहर)।
Account (per line)	वह party या head जिससे/जिसको पैसा आया/गया।
Amt Receipt / Amt Payment	उस line पर अंदर या बाहर गया amount।
Instrument No. + Dated	Cheque / UPI reference और उसकी date (classic screen)।
Narration	entry के लिए एक note।

Example

एक receipt record करना। Sharma Traders आपके HDFC bank में cheque से ₹50,000 pay करते हैं। Receipt खोलें, mode = HDFC Bank, line: Account = Sharma Traders, Amt Receipt = 50,000, Instrument No. = cheque number → Save। Sharma का outstanding ₹50,000 घट जाता है और bank balance बढ़ जाता है।

Tip

किसी receipt को खास unpaid bills के सामने apply करने के लिए, posting के बाद Adjustment function use करें (देखें Features → Bill-by-Bill)।

Tip

mode (cash या कौन-सा bank) ही MOP भी है — यह day-end cash/bank tally चलाता है (Features → MOP)।

ध्यान दें

Receipt या Payment का फैसला Type / Series से होता है — गलत वाला पैसे को गलत दिशा में record कर देता है।

Common questionsआम सवाल

When do I use the grid screen vs the classic screen?grid screen कब use करूँ और classic screen कब?

Use the fast cash-book grid (Multi-Receipt/Multi-Payment) for quick cash entries; use the classic Receipt/Payment screen when you need a cheque/instrument number and date.

quick cash entries के लिए fast cash-book grid (Multi-Receipt/Multi-Payment) use करें; जब cheque/instrument number और date चाहिए तब classic Receipt/Payment screen use करें।

Is it a receipt or a payment — where's that decided?यह receipt है या payment — यह कहाँ तय होता है?

By the Type/Series you open. Receipt = money in, Payment = money out. The wrong one records money in the wrong direction.

जो Type/Series आप खोलते हैं उससे। Receipt = पैसा अंदर, Payment = पैसा बाहर। गलत वाला पैसे को गलत दिशा में record कर देता है।

How do I apply a receipt to specific unpaid bills?किसी receipt को खास unpaid bills पर कैसे apply करूँ?

Use the Adjustment function after posting (Features → Bill-by-Bill).

posting के बाद Adjustment function use करें (Features → Bill-by-Bill)।

Self Test · for support trainingSelf Test · support training के लिए

Not attemptedअभी नहीं किया

3 quick questions — pick an answer to see if it's right and why. For team practice; it doesn't affect your progress.3 छोटे सवाल — कोई answer चुनें और देखें सही है या नहीं, और क्यों। Team practice के लिए; इससे आपकी progress पर कोई असर नहीं पड़ता।

Q1.A Receipt records…Receipt record करता है…

Answer:जवाब: Receipt = money in (a customer pays you); Payment = money out. Receipt = पैसा अंदर (customer आपको pay करता है); Payment = पैसा बाहर।

Q2.The account at the top of the screen (cash box or a bank) is the…screen के ऊपर वाला account (cash box या कोई bank) होता है…

Answer:जवाब: It's the mode — the cash/bank ledger the money physically moved through. यह mode है — वह cash/bank ledger जिससे पैसा असल में move हुआ।

Q3.For a cheque entry you'd use the classic screen to record the…cheque entry के लिए classic screen पर आप record करेंगे…

Answer:जवाब: The classic screen has Instrument No. and its date for cheque/UPI references. classic screen में cheque/UPI reference के लिए Instrument No. और उसकी date होती है।

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