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PurchasePurchase

How to reach itVouchers tab›Purchase›then Add

इसे कहाँ पाएँVouchers tab›Purchase›then Add

OverviewOverview

Purchase is where you record a bill from a supplier. It increases your stock, records what you owe the supplier, and captures the GST input credit you can claim.

Purchase wahan hai jahan aap supplier se aaya bill record karte hain. Ye aapka stock badhata hai, supplier ko kitna dena hai wo record karta hai, aur jo GST input credit aap claim kar sakte hain use capture karta hai.

Why it mattersयह क्यों ज़रूरी है

Every purchase entered keeps stock and your GST input credit correct — the base for accurate profit and GSTR-2B matching.Har purchase entry aapke stock aur GST input credit ko sahi rakhti hai — accurate profit aur GSTR-2B matching ka base yahi hai.

In detail

A purchase records a bill you received from a supplier. Entering it does three things at once: it increases your stock, it records the money you now owe the supplier, and it books the GST you paid as input credit (ITC) you can later set off against GST on your sales.

Purchase is entered on the same invoice screen as a sale, just opened under a Purchase Series instead of a Sale Series. The most important field is Ref. No. — put the supplier's own bill number there, because that is what GSTR-2B matching (Features) uses to reconcile your input credit against the government's record.

Step by step

Open it — Vouchers tab → Purchase, then click Add.
Set the Date (the date on the supplier's bill).
Pick the supplier (create them inline if new); their balance shows alongside.
Enter the supplier's bill number in Ref. No. and the bill's date.
Add each item: choose Product, enter Quantity and Rate, then Add.
Add any charges (freight, etc.); check the GST and total.
Press Ctrl+S to save — stock goes up, the supplier's balance rises, and input GST is recorded.

Field	What to enter / why
Series	A Purchase series — sets numbering, print and tax behaviour.
Date	The supplier's bill date.
Supplier (Bill From)	The party you bought from — their balance shows alongside.
Ref. No. + Dated	The supplier's own bill number and date — used by GSTR-2B matching.
Item lines	Product, Quantity, Rate, and up to three discounts.
Charges	Freight / packing etc. — before or after GST as configured.
Narration	Any note for your reference.

Example

Recording a supplier bill. Verma Suppliers, their bill VS/123 dated today, 100 boxes @ ₹80 + 18% GST. Open a Purchase series, pick Verma Suppliers, Ref. No. = VS/123, add the item 100 × 80, save. Your stock rises by 100, you owe Verma ₹9,440, and ₹1,440 input GST is available to claim.

Tip

Create the supplier ledger on the fly with the Create link if they're new.

Tip

Enter Ref. No. carefully — a blank or wrong bill number is the top reason a purchase won't match in GSTR-2B.

Watch out

Choosing a Sale series here (instead of Purchase) posts everything the wrong way — check the series first.

In detail

Ek purchase supplier se mile bill ko record karti hai. Ise enter karne se ek saath teen kaam hote hain: aapka stock badhta hai, supplier ko ab kitna dena hai wo record hota hai, aur jo GST aapne diya wo input credit (ITC) ke roop mein book ho jaata hai jise baad mein aap apni sales ke GST ke against set off kar sakte hain.

Purchase usi invoice screen par enter hoti hai jis par sale hoti hai, bas ise Sale Series ke bajaye ek Purchase Series ke neeche khola jaata hai. Sabse important field hai Ref. No. — yahan supplier ka apna bill number daalein, kyunki GSTR-2B matching (Features) isi ke aadhaar par aapke input credit ko government ke record se reconcile karti hai.

Step by step

Ise kholein — Vouchers tab → Purchase, phir Add par click karein.
Date set karein (supplier ke bill par jo date hai).
supplier chunein (naya hai to inline bana lein); unka balance saath mein dikhta hai.
Supplier ka bill number Ref. No. mein aur bill ki date daalein.
Har item add karein: Product chunein, Quantity aur Rate daalein, phir Add.
Koi bhi charges (freight, etc.) add karein; GST aur total check karein.
Ctrl+S dabakar save karein — stock badhta hai, supplier ka balance badhta hai, aur input GST record ho jaata hai.

Field	Kya daalein / kyun
Series	Ek Purchase series — numbering, print aur tax behaviour set karti hai.
Date	Supplier ke bill ki date.
Supplier (Bill From)	Jis party se aapne khareeda — unka balance saath dikhta hai.
Ref. No. + Dated	Supplier ka apna bill number aur date — GSTR-2B matching ismein use hoti hai.
Item lines	Product, Quantity, Rate, aur teen tak discounts.
Charges	Freight / packing waghairah — GST se pehle ya baad mein, jaisa configure ho.
Narration	Apne reference ke liye koi note.

Example

Supplier bill record karna. Verma Suppliers, unka bill VS/123 aaj ki date ka, 100 boxes @ ₹80 + 18% GST. Ek Purchase series kholein, Verma Suppliers chunein, Ref. No. = VS/123, item 100 × 80 add karein, save karein. Aapka stock 100 badhta hai, aap Verma ko ₹9,440 dete hain, aur ₹1,440 input GST claim karne ke liye available ho jaata hai.

Tip

Supplier naya ho to Create link se supplier ledger turant bana lein.

Tip

Ref. No. dhyaan se daalein — blank ya galat bill number hi GSTR-2B mein purchase na match hone ka sabse bada kaaran hai.

Watch out

Yahan Sale series chun lena (Purchase ke bajaye) sab kuch ulta post kar deta hai — pehle series check karein.

Common questionsआम सवाल

A purchase won't match in GSTR-2B.Ek purchase GSTR-2B mein match nahi ho rahi.

The Ref. No. must be the supplier's own bill number — 2B matching keys on it. A blank or wrong Ref. No. is the top cause of a mismatch.

Ref. No. supplier ka apna bill number hona chahiye — 2B matching isi par key karti hai. Blank ya galat Ref. No. hi mismatch ka sabse bada kaaran hai.

Do I enter purchase on a different screen from sale?Kya purchase sale se alag screen par enter karte hain?

No — it's the same invoice screen, just opened under a Purchase Series instead of a Sale Series.

Nahi — wahi invoice screen hai, bas Sale Series ke bajaye ek Purchase Series ke neeche kholi jaati hai.

What does saving a purchase actually do?Purchase save karne se asal mein kya hota hai?

Three things at once: increases stock, records what you owe the supplier, and books the GST you paid as input credit (ITC).

Ek saath teen cheezein: stock badhta hai, supplier ko kitna dena hai wo record hota hai, aur jo GST aapne diya wo input credit (ITC) ke roop mein book hota hai.

Self Test · for support trainingSelf Test · support training के लिए

Not attemptedअभी नहीं किया

3 quick questions — pick an answer to see if it's right and why. For team practice; it doesn't affect your progress.3 छोटे सवाल — कोई answer चुनें और देखें सही है या नहीं, और क्यों। Team practice के लिए; इससे आपकी progress पर कोई असर नहीं पड़ता।

Q1.On a purchase, what goes in the Ref. No. field?Ek purchase par Ref. No. field mein kya jaata hai?

Answer:जवाब: The supplier's bill number — that's what GSTR-2B matching compares against. Supplier ka bill number — GSTR-2B matching isi se compare karti hai.

Q2.Entering a purchase books the GST you paid as…Purchase enter karne se jo GST aapne diya wo book hota hai…

Answer:जवाब: Purchase GST becomes input credit you set off against GST on your sales. Purchase GST input credit ban jaata hai jise aap apni sales ke GST ke against set off karte hain.

Q3.Purchase is entered by opening the invoice screen under a…Purchase invoice screen ko kis ke neeche kholkar enter ki jaati hai?

Answer:जवाब: Same screen, opened under a Purchase Series — the series drives the posting direction. Wahi screen, ek Purchase Series ke neeche kholi jaati hai — series posting direction chalati hai.